Every part of your
ABA practice,
finally in one place
Data collection, session notes, supervision, authorizations and billing — connected end to end, so your team documents once and everything else follows.
- HIPAA compliant
- Role-based access
- Built with BCBAs
Five systems. One clinician. Nothing reconciles.
Behavior data in one tool. Session notes in another. Authorizations in a spreadsheet, billing somewhere else. The errors don't show up when they happen — they surface at the claim, weeks later.
Hours lost to re-entry
The same session data, typed again into a second and third system — every single week.
Denials that arrive weeks late
Documentation gaps stay invisible until the claim comes back — long after anyone can fix them.
Authorizations run out quietly
Units expire before anyone notices — and the sessions delivered against them don't get paid.
Document once. Everything else follows.
One record moves through the whole practice — no re-typing, no reconciling, no version of the truth per system.
- 01
Collect
Log every occurrence in session — frequency, duration, rate, percentage or interval — and it lands on the client's graph instantly.
- 02
Document
The session becomes a note in the right CPT format, with field-level guidance and the caregiver's signature built in.
- 03
Supervise
97155 appointments assemble the monthly supervision report, and the coverage percentage updates by itself.
- 04
Bill
Signed notes queue for billing, and claims go out with units drawn straight from the authorization.
Documentation that matches how ABA actually works
Session notes shaped to each billing code — 97153, 97155, 97156 — with CASP-aligned guidance built into every field. Treatment plans, assessments and clinical monthly reports come out of the same system your team already documents in.
- CASP-aligned templates
- Per-code note formats
- Caregiver signatures
- Generated PDFs
Collect data fast. See progress instantly.
Datasheets and on-site counters built for the pace of a real session. Every occurrence lands on a live graph the moment it's recorded — no export, no transcription, no waiting for the monthly report to find out.
- Monthly datasheets
- On-site counters
- Automatic graphing
- Raw data & analysis
Authorizations, scheduling and billing that talk to each other
Scheduling with conflict detection, prior authorization unit tracking, claims and payer management, and expiration alerts for credentials and documents — all reading from the same source your clinical team writes to.
- Conflict-aware scheduling
- Authorization unit tracking
- Claims & payers
- Expiration alerts
Session narratives, improved in one click
Rough notes become clean clinical prose without leaving the editor. The suggestion is structured to the note's billing code and summary type — face-to-face observation, protocol adjustments, active direction — powered by AWS Bedrock.
- Structured per billing code — 97153, 97155, 97156
- CASP-aligned guidance and word targets on every field
- Suggestions land in the editor — the clinician stays the author
Supervision and compliance, documented by default
Monthly supervision reports
Supervised hours, applied options and both signatures — assembled from the month's 97155 appointments, not re-typed.
Case supervision logs
Supervision coverage per client with the percentage calculated for you, and the requirement marked Met or Unmet.
Expiration alerts
Credentials, client documents and HR files with days-remaining tracking, surfaced before they lapse — not after.
Every role sees exactly what it needs
BCBA
Clinical leadership
- Supervision logs & monthly reports
- Treatment plans & assessments
- Progress graphs across every client
RBT / BCaBA
Direct service
- On-site data collection at session pace
- 97153 notes with guidance per field
- Today's schedule at a glance
Practice owner
Direction & compliance
- Compliance dashboard with severities
- Roles & permissions you define
- Templates per document type
Billing & operations
Revenue cycle
- Authorization unit tracking with alerts
- Claims & payer management
- Batch claims straight to PDF
Roles in MenteVior are defined by your clinic — permissions per module and per action. These are just common setups.
Configured to your clinic, not the other way around
Service plans, data collection methods, document templates and role permissions are configured per organization. Your RBTs see exactly what they need. Your billing analyst never touches a clinical note. Your templates match your payer requirements — because you defined them.
- Service plans and billing codes defined by your company
- Data collection methods that match your clinical approach
- Document templates per report type
- Permissions per module and per action — not all-or-nothing
Built for the data you're responsible for
HIPAA compliant
Built from the ground up for protected health information, with the safeguards HIPAA requires.
Role-based access control
Permissions per module and per action. Everyone sees exactly what their role requires — nothing more.
Encrypted in transit and at rest
Patient data is encrypted on the wire and on disk, with company-scoped isolation across tenants.
Full audit trail
Every record keeps its history — who created it, who changed it, and when.
Plans that grow with your practice
Basic
Solo practitioners and new practices
Custom pricing
- Clinical documentation & session notes
- Data collection with live graphing
- Scheduling
- Client & caregiver management
- Generated PDF reports
Pro
Growing clinics with a team
Custom pricing
- Everything in Basic
- Supervision reports & case logs
- Prior authorization unit tracking
- Claims & payer management
- Credential & document tracking
- Role-based permissions
Enterprise
Multi-site organizations
Custom pricing
- Everything in Pro
- Multiple locations under one org
- Custom service plan configuration
- Custom document templates
- Priority support
Pricing is tailored to your practice size and services.
We build MenteVior alongside practicing BCBAs, around one conviction: a clinical team should document once — and spend its attention on clients, not on reconciling systems.
The MenteVior teamBuilt with BCBAs, for ABA practicesQuestions, answered
Is MenteVior HIPAA compliant?
Yes. MenteVior is built for protected health information: data is encrypted in transit and at rest, access is controlled per role and per action, every record keeps a full audit trail, and each organization's data is isolated from every other tenant.
Which CPT codes does documentation support?
Session notes are shaped to 97153, 97155 and 97156 — each with its own format and field-level guidance aligned to CASP recommendations, including word-count targets per narrative section.
Can we configure MenteVior to our workflows?
That's the core of the product. Service plans, billing codes, data collection methods, document templates and role permissions are all defined per organization — your clinic's setup, not a fixed mold.
How do caregivers sign session notes?
At the end of the session, the caregiver reviews and signs on-screen. The signature is captured directly in the note, so documentation leaves the session complete — nothing to chase later.
Does it work for multi-site organizations?
Yes. The Enterprise plan supports multiple locations under one organization, with custom service plan configuration and document templates shared or scoped as you need.
How does pricing work?
Pricing is tailored to your practice size and services across three plans — Basic, Pro and Enterprise. Book a demo and we'll scope it with your numbers; there's no setup fee to evaluate.
Something else?Ask us in a demo
See MenteVior with your own workflows
A 30-minute walkthrough with someone who knows ABA operations — your billing codes, your supervision requirements, your payers.
No credit card · No setup fee to evaluate · Prefer email? [email protected]